Gensler - Project Administrator

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone. Our depth of expertise spans disciplines—from aviation and transportation to education, health & wellness, hospitality, retail, technology and more. Whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building, we strive to make the everyday places people occupy more inspiring, more resilient and more impactful.

Your Role

As a Project Administrator, it is your responsibility to support Design/Project Managers throughout the life of the project from the initial proposal, through various design phases, to project close-out.

What You Will Do

You will partner with Design Managers on the following:

  • Contract/Proposal Assistance – Write, edit, administer and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations; as well as processing the flow of submittals and RFI’s between the contractor and design team.

  • Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date

  • Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement

  • Be a go-to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics)

  • General project assistance such as supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process

Your Qualifications

  • Bachelor’s degree in Finance or Business

  • Self-motivated and naturally curious about the architecture and design process

  • Proficient in Microsoft Word, Excel and capable of taking Meeting Notes

  • Experience working in InDesign on presentations and organizational charts is a plus

  • Excellent verbal and written communication skills

  • Legal and contract review experience is a plus, but not required

Life at Gensler

We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays and paid time off. We also offer a 401k, profit sharing, employee stock ownership and twice annual bonus opportunities.

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