TITLE: Program and Event Coordinator
ORGANIZATION: AIA New York
DEPARTMENT: Member Services
SUPERVISOR: Assistant Director, Member Services
CLASSIFICATION: Full-time, non-exempt
RATE OF PAY: $24-$26/hour ($46,800-$50,700 annually)
POSITION DESCRIPTION: The Program and Event Coordinator has significant responsibility for the
execution of member focused programs, lectures, and classes provided by AIA New York. These
programs include those developed by AIA New York’s twenty-seven member committees, and
chapter-wide programs including ARE Prep.
The Program and Events Coordinator is supervised by the Assistant Director, Member Services and
works in tandem with the Member Services Assistant, who is responsible for the registration,
ticketing, and continuing education requirements of events. The Program and Event Coordinator,
serves as the primary point-of-contact for committee members and co-chairs. The base weekly
schedule for this position is 11:30am-8:00pm, some mornings and weekends may occasionally be
Coordinate scheduling and logistics (i.e. program content needs, guest speaker support, A/V, catering, and room set up) for all program committee meetings, events, and initiatives;
Provide on-site staff support at most committee programs and events, and attend member committee meetings when necessary;
Coordinate and run online webinars and workshop (coordinate tech rehearsals, provide online staff support during events, help optimize the online audience experience)
Ensure the administrative needs of committee events are being met. Administrative needs include submission of program content for Continuing Education credits, event ticketing/registration, and updates to committee budgets;
Serve as the organization’s second point-of-contact for Continuing Education, including the submission of course objectives to AIA National’s CES system for credit approval;
Create promotional content for events, and coordinate with Communications team around schedulingand publishing of content;
Oversee scheduling and logistics coordination for AIANY chapter-wide programs, and other special programs as required; and
Other duties as assigned
• Bachelor’s Degree;
• 1-2 years relevant experience in a non-profit, design, and/or architecture setting;
• Strong computer skills; in particular with the Microsoft Office 365 suite of products;
• Excellent communication and interpersonal skills;
• A talent for guiding and motivating teams of volunteers;
• Well organized and detail oriented;
• Experience with Salesforce and WordPress CMS systems a strong preference;
• Experience delivering online webinars a strong preference; and
• Experience with Adobe Creative Cloud Suite is preferred.
BENEFITS: All full-time employees of AIA New York and the Center for Architecture receive, after a
60-day evaluation period, a comprehensive benefits package that includes employer-paid medical,
dental, vision, and life insurance, 15 days of paid vacation and 10 paid sick days. Employees with 1
year of service are eligible for a 401(k) plan that includes a 3% employer contribution.
APPLICATION INSTRUCTIONS: Qualified applicants should send a thoughtful cover letter and
resume to firstname.lastname@example.org. Please put the job title and your last name in the subject line of your email. Cover
letter and resume should be attached as a single PDF.
Applicants that do not follow these instructions will not be considered. No phone calls, please.